Materials for Cohort 9 Fellows

Hello Cohort 9 Fellows!

This page will serve as a repository for all forms, dates, and details we provide to you.  Hopefully this will assist you in keeping track of deadlines and sharing information as needed.  This is meant to be useful for you, so please let me know what works and what doesn’t.

Blog guidelines

Each team is required to complete a minimum of 6 blog posts over the course of their fellowship with the CCC.  The deadlines listed are final deadlines, and we encourage you to submit your blog post prior to the final deadline so that we can share your progress as it is happening.

Tips for a good blog post:

  • Include photos
  • Put yourself in the readers seat and think about what you would read
  • Share the process – learning to manage projects is often done on the fly.  Share what you are learning, good and bad, so that readers see the reality of managing a project like yours.
  • Share products or other elements of your work that are relevent (links, articles, websites, etc)

How to submit your blog post:

Blog due dates:

 

Blog post 1 – due May 15, 2018

Blog post 2 – due September 15, 2018

Blog post 3 – due December 15, 2018

Blog post 4 – due February 15, 2019

Blog post 5 – due May 15, 2019

Blog post 6 – due September 15, 2019

What is collaborative Conservation? – Kim Skyelander

Why Collaborative Conservation – flipchart notes

Session 1: Develop a team situation assessment – Kim Skyelander

Stakeholder Assessment Worksheet

Fellows Project Situation Assessment Handout

Session 2: Past fellows share their wisdom – Rina Hauptfeld, Cary Weiner, Ashley Lovell, Esther Duke, Suzanne Kent

Sometimes things work out and sometimes things fall apart.

Collaboration takes time, don’t expect to be able to start from scratch and finish in two years with everyone on board and moving forward with the original plan.

Be ready to adapt!

Session 3: Leadership and Self Awareness – Brett Bruyere

…..Everyone survives, but you’re in pretty bad shape and on the verge of death……

Brett Bruyere Presentation

Session 4: Collaborative research and fact finding – Robin Reid
Session 5: Making project media projects – Wes White

Media Module Wes White

Creative Project Plan Template

CSU CCC Photo Release Form 2018

Session 6: Building partnerships – Rox Hicks and Heather Knight

2018 Building Partnerships Handout

Building Partnerships – flipchart notes

Session 7: Open discussion on internation collaaboration and cultural ways of knowing – Dominique M. David-Chavez

Photo coming of flipchart notes………….

CCC Fellows Program Deliverables

The CCC Fellows Program requires that all teams who are funded through the program return tangible deliverables to the CCC.  This serves to both meaningfully document each team’s actions and accomplishments, and to disseminate each project’s outcomes and lessons learned to the broader collaborative conservation community through our website and other avenues.

Blog posts: Each team is required to produce at least six blogs over the course of the fellowship on the progress, challenges, lessons learned and successes of their projects. Blogs must include high quality photos of the project.

Journal notes: Each team is required to turn in journal notes and high quality project photos six times over the course of the fellowship. Journals must address the questions from the final report so when it comes time to do the Fellows Final Report, you are not scrambling to write it.

Products: Teams are required to submit the following: a) A media product such as a video, podcast, radio program, etc. that tells the story of your team project, and b) at least one academic product and two practical products (See page 3 for examples).

These products were required as part of the fellows proposal and should be appropriate for your specific project. We encourage teams to be creative, and produce products that others can use to learn about either the process of collaborative conservation, or the process and outcomes of your particular project.

Report: In addition to the products, the CCC requires that each team submit a Fellows Report (see page 4) that answers a set of questions concerning your specific project. This report will allow the CCC to compile information on program-wide collaborative approaches, conservation and livelihood outcomes, research results, and the personal/professional growth of fellows.

Evaluation: Finally, we require that each fellow fill out a CCC Fellows Program Evaluation (page 9) that rates the Fellows Program as a whole.

Undergraduate Products: Undergraduate students are required to submit at least three blogs and a written report to the CCC about their fellowship experiences and what they are learning. (Other products such as video documentation of their project role are welcome as well).

Requirements

Teams are required to produce:

  • a story telling media product
  • at least one academic product and
  • two practical products

Storytelling media project:

Tell the story of your fellowship project in a format that any audience can understand. Be creative. Show your field sites (if appropriate), do some interviews with community members or partners, but be sure to include the following requirements:

  • talk about the objectives of your project,
  • why the project is collaborative – and who you collaborated with and why,
  • any challenges and/or successes you have had,
  • lessons you have learned about collaboration while conducting the project, and
  • how your project is benefitting both people and the environment.

Examples of academic products are:

  • conference presentations
  • publishable manuscripts
  • models
  • case studies
  • dissertation or thesis chapters
  • academic comparisons
  • academic posters
  • GIS maps etc.

Examples of practical products: (these are products that your communities may want and/or can use).

  • training guides
  • handbooks
  • films documenting lessons learned from a project
  • photos documenting outputs or outcomes
  • policy briefs for policy makers
  • workshop agendas and notes
  • digital and non- digital maps
  • radio programs
  • community reports
  • website development
  • papers (reflective essays, popular or technical articles, white paper)

CSU Based Resources

Rocky Mountain Student Media is the campus media group.  They have several resources that could be very useful for creating various media projects and sharing news about your project. Some of these resources include:

  • Video production
  • Studio time – for podcasts and PSAs
  • Writers and graphic designers for print and digital products

https://collegian.com/student-video-productions/

Travel for CSU Fellows 

International student travel: Undergraduates, Masters and PhD students

  • All students must register their trips with Education Abroad, register and learn more here
  • Complete your registration process at least one month prior to departure if you are traveling to a low risk destination.
  • If you are traveling to a high risk destination, register earlier because your travel requires a more extensive review by a committee that meets somewhat infrequently.
  • Source published an article summarizing the process and services offered, read it here

Post-Docs are NOT required to register with the Education Abroad office, but if they have questions regarding insurance through CSU they may reach out to them for clarification.

Travel for non-CSU fellows

All travel expenses must be submitted to CCC admin, or through your home departments budget office, within 30 days of the end of your travel.  Any expenses posted 60 days after travel end will be taxable income.

Helpful links to help plan your travel and create a realistic travel budget:

US per diem rates

International per diem rates

*CSU policies about reimbursing nonCSU individuals and businesses have changed as of March 2018.

To reimburse an individual or business, CSU previously required a completed W-9 or W-8 form. There are two changes to this policy:

  1. Reimbursements no longer require a W-9 or W-8 form. Any individual or organization (both US based and not) that will only be reimbursed for out of pocket expenses (rather than paid for services), no longer needs to complete a W-9 or W-8 form. If your non-CSU fellows and partners associated with your work will only be reimbursed for travel expenses or out of pocket expenses (supplies), then we only need them to complete the AR/TEM form to get them set up in the CSU accounts payable system and to submit their expense receipts within 30 days of the expense or end of travel.
    • If these individuals or organizations are located outside the United States, then they will also need to complete the EFT form to set up a wire transfer for their reimbursement.
    • All US based individuals and organizations are reimbursed via a mailed check.
  2. Payment for services requires the updated self-certification form and the W-9 or W-8 form. Any individual or organization who will be paid directly by CSU for services, such as employment, contract for deliverables, renting rooms, etc, is required to complete both the new Small Business Certification form as well as the W-9 or W-8.  These two forms are combined into 1 pdf now for convenience.
    • The small business certification only applies to US based businesses. All non-US business are considered to be large for the purposes of this form.

Expense reimbursement outside of travel

  • Receipts:
    • original receipts required.  If purchase was electronic, an electronic receipt is fine.  If the purchase was in person, keep the original and scan and send to me.
    • If you buy a group meal, the receipt must be itemized
    • If you are paying for an ‘official function’ (a meeting or event where food will be served), you must provide a list of attendees with your receipt
    • Individual receipts can not exceed $1,000.  This is a rule of the Warner College.

*CSU policies about reimbursing nonCSU individuals and businesses have changed as of March 2018.

To reimburse an individual or business, CSU previously required a completed W-9 or W-8 form. There are two changes to this policy:

  1. Reimbursements no longer require a W-9 or W-8 form. Any individual or organization (both US based and not) that will only be reimbursed for out of pocket expenses (rather than paid for services), no longer needs to complete a W-9 or W-8 form. If your non-CSU fellows and partners associated with your work will only be reimbursed for travel expenses or out of pocket expenses (supplies), then we only need them to complete the AR/TEM form to get them set up in the CSU accounts payable system and to submit their expense receipts within 30 days of the expense or end of travel.
    • If these individuals or organizations are located outside the United States, then they will also need to complete the EFT form to set up a wire transfor for their reimbursement.
    • All US based individuals and organizations are reimbursed via a mailed check.
  2. Payment for services requires the updated self-certification form and the W-9 or W-8 form. Any individual or organization who will be paid directly by CSU for services, such as employment, contract for deliverables, renting rooms, etc, is required to complete both the new Small Business Certification form as well as the W-9 or W-8.  These two forms are combined into 1 pdf now for convenience.
    • The small business certification only applies to US based businesses. All non-US business are considered to be large for the purposes of this form.

Each team is required to turn in journal notes and high quality project photos six times over the course of the fellowship. Journals must address the questions from the final report so when it comes time to do the Fellows Final Report, you are not scrambling to write it. These photos can be the same photos you use with your blog posts.

 

Once we have the first round of journals turned in we can provide relevent feedback here so you can learn from each others work!

Journal notes due dates:

1st due May 15, 2018

2nd  due September 15, 2018

3rd due December 15, 2018

4th due February 15, 2019

5th due May 15, 2019

6th due September 15, 2019

Reception:

New Belgium Brewery, 5:30 – 7:30, just to the left/north of the tasting room

Heavy appetizers served

Each attendee receives 1 beer token, after that it is a cash bar

If you have not RSVP’d, please do so as space is limited to 50 people

Transportation:

We will provide a shuttle van from CSU to Tamasag each day of the retreat.  There is very limited parking at Tamasag, so we expect all fellows to ride in the van unless other arrangements have been approved by Kim prior to the retreat!

Van pick up: 7:00am sharp, parking lot beside Forestry bldg. We will leave no later than 7:15.  It is a loooong walk to Tamasag from CSU 🙂

Van drop off: parking lot beside Forestry bldg. Time will vary depending upon conversations at the end of the day, but will not be later than 5:30pm.

Food & beverages:

Meals: We will provide breakfast and lunch 14th, 15th and 16th, with coffe, tea and snacks throughout the day. We will have vegetarian options as well as non-vegetarian options.

***Please bring your own water bottle and coffee mug if feasible so we can reduce our waste from this event.***

Important Dates:

Orientation: December 12, 10-12pm in Forestry 114

Reception: February 13, 2018, 5:30 – 8:00pm, New Belgium Brewery

Retreat: February 14-16, 2018, 14th & 15th 8:00 – 5:30, 16th 8:00 -1:00pm, Tamasag Retreat Center

Fellows meeting, Team 1: Mid-May 2018, date TBD by retreat

Blog post 1 and journal notes due: May 15, 2018

Fellows meeting, Team 2: Mid-September 2018, date set at May meeting

Blog post 2 and journal notes due: September 15, 2018

Fellows meeting, Team 3: Early-December 2018, date set at September meeting

Blog post 3 and journal notes due: December 15, 2018

Fellows meeting, Team 4: Mid-February 2019, date set by December meeting

Blog post 4 and journal notes due: February 15, 2019

Fellows meeting, Team 5: Mid-May 2019, date set by February meeting

Blog post 5 and journal notes due: May 15, 2019

Final Cohort 9 all team meeting, Mid-September 2019, date set at May meeting

Blog post 6 and journal notes due: September 15, 2019

Letter to Ed Warner due: December 15, 2019

All deliverable products due: December 30, 2019

Staff contacts:
Center for Collaborative Conservation staff are located in the Student Services Building on the second floor (east of the Forestry Building parking lot)

Kim Skyelander, PhD – Associate Director

Phone: (970)- 492-4199 (work); (218)-220-1514 (cell)

Email: kim.skyelander@colostate.edu

Room: 222

Louisa Gibson – Administration (communications, finances, travel)

Phone: (970)-491-4118

Email: Louisa.Gibson@colostate.edu

Room: 225

Robin Reid, PhD – Director

Phone: (970)- 491-5941

Email: Robin.reid@colostate.edu

Room: 226