Materials for Cohort 9 Fellows
Blog guidelines
Each team is required to complete a minimum of 6 blog posts over the course of their fellowship with the CCC. The deadlines listed are final deadlines, and we encourage you to submit your blog post prior to the final deadline so that we can share your progress as it is happening.
Tips for a good blog post:
- Include photos
- Put yourself in the readers seat and think about what you would read
- Share the process – learning to manage projects is often done on the fly. Share what you are learning, good and bad, so that readers see the reality of managing a project like yours.
- Share products or other elements of your work that are relevent (links, articles, websites, etc)
How to submit your blog post:
- Please email your written piece and photos to info@collaborativeconservation.org . Make sure to include your name/team and any captions for photos.
Blog due dates:
Blog post 1 – due May 15, 2018
Blog post 2 – due September 15, 2018
Blog post 3 – due December 15, 2018
Blog post 4 – due February 15, 2019
Blog post 5 – due May 15, 2019
Blog post 6 – due September 15, 2019
What is collaborative Conservation? – Kim Skyelander
Session 1: Develop a team situation assessment – Kim Skyelander
Session 2: Past fellows share their wisdom – Rina Hauptfeld, Cary Weiner, Ashley Lovell, Esther Duke, Suzanne Kent
Sometimes things work out and sometimes things fall apart.
Collaboration takes time, don’t expect to be able to start from scratch and finish in two years with everyone on board and moving forward with the original plan.
Be ready to adapt!
Session 3: Leadership and Self Awareness – Brett Bruyere
…..Everyone survives, but you’re in pretty bad shape and on the verge of death……
Session 4: Collaborative research and fact finding – Robin Reid
Session 5: Making project media projects – Wes White
Session 6: Building partnerships – Rox Hicks and Heather Knight
Session 7: Open discussion on internation collaaboration and cultural ways of knowing – Dominique M. David-Chavez
Photo coming of flipchart notes………….
Session 8: Facilitating the collaborative process – Carrie Bennett
Collaborative Problem Solving Handbook (1)
Reading and other materials not provided retreat:
Unloading Loaded Language CPD (1)https://www.facebook.com/TED/videos/10159622445610652/
Commentary on the difficulties of researchers and practitioners working together
CCC Fellows Program Deliverables
The CCC Fellows Program requires that all teams who are funded through the program return tangible deliverables to the CCC. This serves to both meaningfully document each team’s actions and accomplishments, and to disseminate each project’s outcomes and lessons learned to the broader collaborative conservation community through our website and other avenues.
Blog posts: Each team is required to produce at least six blogs over the course of the fellowship on the progress, challenges, lessons learned and successes of their projects. Blogs must include high quality photos of the project.
Journal notes: Each team is required to turn in journal notes and high quality project photos six times over the course of the fellowship. Journals must address the questions from the final report so when it comes time to do the Fellows Final Report, you are not scrambling to write it.
Products: Teams are required to submit the following: a) A media product such as a video, podcast, radio program, etc. that tells the story of your team project, and b) at least one academic product and two practical products (See page 3 for examples).
These products were required as part of the fellows proposal and should be appropriate for your specific project. We encourage teams to be creative, and produce products that others can use to learn about either the process of collaborative conservation, or the process and outcomes of your particular project.
Report: In addition to the products, the CCC requires that each team submit a Fellows Report (see page 4) that answers a set of questions concerning your specific project. This report will allow the CCC to compile information on program-wide collaborative approaches, conservation and livelihood outcomes, research results, and the personal/professional growth of fellows.
Evaluation: Finally, we require that each fellow fill out a CCC Fellows Program Evaluation (page 9) that rates the Fellows Program as a whole.
Undergraduate Products: Undergraduate students are required to submit at least three blogs and a written report to the CCC about their fellowship experiences and what they are learning. (Other products such as video documentation of their project role are welcome as well).
Requirements
Teams are required to produce:
- a story telling media product
- at least one academic product and
- two practical products
Storytelling media project:
Tell the story of your fellowship project in a format that any audience can understand. Be creative. Show your field sites (if appropriate), do some interviews with community members or partners, but be sure to include the following requirements:
- talk about the objectives of your project,
- why the project is collaborative – and who you collaborated with and why,
- any challenges and/or successes you have had,
- lessons you have learned about collaboration while conducting the project, and
- how your project is benefitting both people and the environment.
Examples of academic products are:
- conference presentations
- publishable manuscripts
- models
- case studies
- dissertation or thesis chapters
- academic comparisons
- academic posters
- GIS maps etc.
Examples of practical products: (these are products that your communities may want and/or can use).
- training guides
- handbooks
- films documenting lessons learned from a project
- photos documenting outputs or outcomes
- policy briefs for policy makers
- workshop agendas and notes
- digital and non- digital maps
- radio programs
- community reports
- website development
- papers (reflective essays, popular or technical articles, white paper)
CSU Based Resources
Rocky Mountain Student Media is the campus media group. They have several resources that could be very useful for creating various media projects and sharing news about your project. Some of these resources include:
- Video production
- Studio time – for podcasts and PSAs
- Writers and graphic designers for print and digital products
https://collegian.com/student-video-productions/
Travel for CSU Fellows
- Travel guidelines provided at orientation – Fellows Travel Guide
- New traveler form – AR Customer Form
- Tax form – Fmw9
- Travel advance instructions – Travel Advance Instructions
- Tax exempt form for CSU purchases – Taxw9ltr2016
International student travel: Undergraduates, Masters and PhD students
- All students must register their trips with Education Abroad, register and learn more here
- Complete your registration process at least one month prior to departure if you are traveling to a low risk destination.
- If you are traveling to a high risk destination, register earlier because your travel requires a more extensive review by a committee that meets somewhat infrequently.
- Source published an article summarizing the process and services offered, read it here
Post-Docs are NOT required to register with the Education Abroad office, but if they have questions regarding insurance through CSU they may reach out to them for clarification.
Travel for non-CSU fellows
- Travel guidelines provided at orientation – Fellows Travel Guide
- AR/TEM customer form – AR Customer Form
- EFT form to wire money (no fee) – EFT Form
- CSU rules on travel reimbursements to foreign nationals – TravelReimbursementstoForeignNationals
- W-8 tax form for foreign nationals – W-8 Form
- W-8 for foreign entities – W-8 Foreign Entity
- W-8 for foreign governments – W-8 Foreign Government
All travel expenses must be submitted to CCC admin, or through your home departments budget office, within 30 days of the end of your travel. Any expenses posted 60 days after travel end will be taxable income.
Helpful links to help plan your travel and create a realistic travel budget:
*CSU policies about reimbursing nonCSU individuals and businesses have changed as of March 2018.
To reimburse an individual or business, CSU previously required a completed W-9 or W-8 form. There are two changes to this policy:
- Reimbursements no longer require a W-9 or W-8 form. Any individual or organization (both US based and not) that will only be reimbursed for out of pocket expenses (rather than paid for services), no longer needs to complete a W-9 or W-8 form. If your non-CSU fellows and partners associated with your work will only be reimbursed for travel expenses or out of pocket expenses (supplies), then we only need them to complete the AR/TEM form to get them set up in the CSU accounts payable system and to submit their expense receipts within 30 days of the expense or end of travel.
- If these individuals or organizations are located outside the United States, then they will also need to complete the EFT form to set up a wire transfer for their reimbursement.
- All US based individuals and organizations are reimbursed via a mailed check.
- Payment for services requires the updated self-certification form and the W-9 or W-8 form. Any individual or organization who will be paid directly by CSU for services, such as employment, contract for deliverables, renting rooms, etc, is required to complete both the new Small Business Certification form as well as the W-9 or W-8. These two forms are combined into 1 pdf now for convenience.
- The small business certification only applies to US based businesses. All non-US business are considered to be large for the purposes of this form.
Expense reimbursement outside of travel
- Receipts:
- original receipts required. If purchase was electronic, an electronic receipt is fine. If the purchase was in person, keep the original and scan and send to me.
- If you buy a group meal, the receipt must be itemized
- If you are paying for an ‘official function’ (a meeting or event where food will be served), you must provide a list of attendees with your receipt
- Individual receipts can not exceed $1,000. This is a rule of the Warner College.
*CSU policies about reimbursing nonCSU individuals and businesses have changed as of March 2018.
To reimburse an individual or business, CSU previously required a completed W-9 or W-8 form. There are two changes to this policy:
- Reimbursements no longer require a W-9 or W-8 form. Any individual or organization (both US based and not) that will only be reimbursed for out of pocket expenses (rather than paid for services), no longer needs to complete a W-9 or W-8 form. If your non-CSU fellows and partners associated with your work will only be reimbursed for travel expenses or out of pocket expenses (supplies), then we only need them to complete the AR/TEM form to get them set up in the CSU accounts payable system and to submit their expense receipts within 30 days of the expense or end of travel.
- If these individuals or organizations are located outside the United States, then they will also need to complete the EFT form to set up a wire transfor for their reimbursement.
- All US based individuals and organizations are reimbursed via a mailed check.
- Payment for services requires the updated self-certification form and the W-9 or W-8 form. Any individual or organization who will be paid directly by CSU for services, such as employment, contract for deliverables, renting rooms, etc, is required to complete both the new Small Business Certification form as well as the W-9 or W-8. These two forms are combined into 1 pdf now for convenience.
- The small business certification only applies to US based businesses. All non-US business are considered to be large for the purposes of this form.
Each team is required to turn in journal notes and high quality project photos six times over the course of the fellowship. Journals must address the questions from the final report so when it comes time to do the Fellows Final Report, you are not scrambling to write it. These photos can be the same photos you use with your blog posts.
Once we have the first round of journals turned in we can provide relevent feedback here so you can learn from each others work!
Journal notes due dates:
1st due May 15, 2018
2nd due September 15, 2018
3rd due December 15, 2018
4th due February 15, 2019
5th due May 15, 2019
6th due September 15, 2019
Reception:
New Belgium Brewery, 5:30 – 7:30, just to the left/north of the tasting room
Heavy appetizers served
Each attendee receives 1 beer token, after that it is a cash bar
If you have not RSVP’d, please do so as space is limited to 50 people
Agenda:
Transportation:
We will provide a shuttle van from CSU to Tamasag each day of the retreat. There is very limited parking at Tamasag, so we expect all fellows to ride in the van unless other arrangements have been approved by Kim prior to the retreat!
Van pick up: 7:00am sharp, parking lot beside Forestry bldg. We will leave no later than 7:15. It is a loooong walk to Tamasag from CSU 🙂
Van drop off: parking lot beside Forestry bldg. Time will vary depending upon conversations at the end of the day, but will not be later than 5:30pm.
Food & beverages:
Meals: We will provide breakfast and lunch 14th, 15th and 16th, with coffe, tea and snacks throughout the day. We will have vegetarian options as well as non-vegetarian options.
***Please bring your own water bottle and coffee mug if feasible so we can reduce our waste from this event.***
Important Dates:
Orientation: December 12, 10-12pm in Forestry 114
Reception: February 13, 2018, 5:30 – 8:00pm, New Belgium Brewery
Retreat: February 14-16, 2018, 14th & 15th 8:00 – 5:30, 16th 8:00 -1:00pm, Tamasag Retreat Center
Fellows meeting, Team 1: Mid-May 2018, date TBD by retreat
Blog post 1 and journal notes due: May 15, 2018
Fellows meeting, Team 2: Mid-September 2018, date set at May meeting
Blog post 2 and journal notes due: September 15, 2018
Fellows meeting, Team 3: Early-December 2018, date set at September meeting
Blog post 3 and journal notes due: December 15, 2018
Fellows meeting, Team 4: Mid-February 2019, date set by December meeting
Blog post 4 and journal notes due: February 15, 2019
Fellows meeting, Team 5: Mid-May 2019, date set by February meeting
Blog post 5 and journal notes due: May 15, 2019
Final Cohort 9 all team meeting, Mid-September 2019, date set at May meeting
Blog post 6 and journal notes due: September 15, 2019
Letter to Ed Warner due: December 15, 2019
All deliverable products due: December 30, 2019
Staff contacts:
Center for Collaborative Conservation staff are located in the Student Services Building on the second floor (east of the Forestry Building parking lot)
Kim Skyelander, PhD – Associate Director
Phone: (970)- 492-4199 (work); (218)-220-1514 (cell)
Email: kim.skyelander@colostate.edu
Room: 222
Louisa Gibson – Administration (communications, finances, travel)
Phone: (970)-491-4118
Email: Louisa.Gibson@colostate.edu
Room: 225